• New ABN NDIS Claim File Requirement.
  
• New Invoice Auto Calculate Feature.
  

System Updates In Progress

Performance

Migration of Client Data to SQL;

• Move Clients (Client Profile).
  

Plan Management

New ABN NDIS Claim File Requirement

System changes have been made to accommodate the NDIS Requirement to include the ‘ABN of Support Provider’ in the NDIS Claim File.  This change will be made available effective 9 am this Sunday 
the 25th October.

Note the following system changes that have been made to accommodate this requirement in Careview.

• A new ABN Field has been added to the Create New Invoice screen, for you to enter an ABN during invoice creation to accommodate reimbursement payments to participants.
  

• The ABN will be prepopulated in the ABN field on the Create New Invoice screen, based on the Service Provider entered at time of Invoice creation.
  
• Where there is no ABN, the ‘ABN of Support Provider’ field in the NDIS Claim File will be left blank.  It is important that you make the necessary changes in Proda where the ABN will not be provided.
  
• The new ‘ABN of Support Provider’ column has been added to the NDIS Claim File based on the template provided by the NDIA, and will be automatically populated with the ABN of the Service Provider entered during Invoice creation.
  
• The ABN whether entered manually or populated via the Service Provider record, in the Create New Invoice screen, will be validated against the ABR – ABN Lookup and the system will display a warning message.

New Invoice Auto Calculate Feature

This new feature was introduced to resolve issues reported, with Invoice Total calculation errors, specifically to address Service Provider issued invoices for payment, containing quantities in some cases up to 8 decimal places.

To accommodate this requirement and apply the necessary quantity format of 2 Decimal places, as stipulated by the NDIS for the NDIS Claim extract, we have made the following system changes.

• The Qty field has been changed to only allow 2 decimal places.
  

• Where you receive an Invoice from a Service Provider where the quantity is more than 2 decimal places, you can now enable the Auto Calculate toggle box in the Create New Invoice screen and the following will occur.
  

• Only the Rate and Total fields will be made active, and based on the data entered into these two fields, the system will automatically calculate the Qty required to two decimal places.
  

          AND

• A new line item will be added automatically to make the necessary adjustment, so the Total will calculate correctly.
  

The above changes have been applied to both the Edit and Clone Invoice functions as well.

Scenario

Invoice received for Consumables with a quantity of 0.3333 and rate of $271.59, which comes to a Total of $90.52.

From the Create New Invoice screen, click to enable the Auto Calculate toggle box.

Enter the Rate of $271.59 and Total Amount of $90.52 and the system will carry out the following system processes;

• Calculate the Qty to 2 decimal places in the Line Item 1.
  
• Auto create Line Item 2 with the amounts required to come to the Total entered of $90.52.